Do you want to hold a conference? Chesapeake Virtual Productions has a long history of coordinating events for a variety of professional clients. Discover how we can help your business develop a conference planning checklist containing key corporate event-planning services.
How Can an Event Coordinator Help You?
Chesapeake Virtual Productions offers a wide variety of conference event planning solutions. Call us to learn how an event coordinator can help you with the following items on your conference planning checklist.
Organizing Your Conference
An international meeting planner can take your ideas and bring them to life, overseeing all aspects of organization from monitoring the budgets to managing the conference event planning progress. Our event coordinating experts can provide on-site support before, during, and after your conference to ensure all items are completed from your conference planning checklist.
Locating and Managing the Venue
Our event coordinating professionals know the best local event venues for intimate groups and much larger gatherings. Your event coordinator can work with these venues and other businesses, including caterers and entertainment providers, to ensure your conference meets your needs.
Managing Conference Registration and Travel Itineraries
Effective conference registration helps you plan better. Your international meeting planner can help you establish a proven conference registration system and monitor attendance. Your event coordinator can also manage the travel itineraries of your presenters and delegates, including flights and accommodations.
Developing Conference Agendas
A conference is only as good as its agenda, so developing the right one is a key part of event coordinating. Our trained conference event planning professionals can ensure your event has the right mix of informative content, team-building exercises, and entertainment and social activities. Trust your international meeting planner to design an agenda and conference planning checklist to ensure your conference is talked about for years to come.
The right sponsors can generate working capital, promote your event, and ensure a conference’s success. Your international meeting planner can help you connect with relevant sponsors and manage your relationship with them.
Conferences cannot succeed if no one knows about them. Our trained marketing experts can create branding for your conference and spread the word, working with news outlets and marketing and public relations firms to ensure your desired target knows about your event.
Integrating Your Event with Modern Technology
As with so much of modern society, technology plays a key part in corporate event planning today. Trust your international meeting planner to implement the following tech conference planning checklist items:
- An event website with conference details and registration
- Dedicated social media pages
- An event app with optional real-time alerts, venue information, conference agendas, and virtual networking tools
- Live streaming to bring the event to people that could not attend
- Live polling for instant event feedback
Call Us for Corporate Event Planning You Can Trust
No conference is too big or too small for our experienced conference event planning teamYour dedicated event coordinator will work with you to create the conference experience you want. Call Chesapeake Virtual Productions to learn how we can help you with all your event coordinating and conference event planning needs.